According to Art. 166 of the Labor Code of the Russian Federation, the duration of the business trip is determined by the employer, taking into account the nature of the official assignment. A business trip can be either one-day or long. However, the law does not specify what the maximum duration of a business trip is.
It is important to remember that a business trip cannot be unlimited – according to the law, a business trip has a certain period and ends after completing a certain official assignment.
The employer sets the duration of the business trip in advance so that the accountant can correctly calculate the amount of the advance for the employee. However, the manager has the right to extend the duration of the business trip and choose a new end date for the trip.
Who has the right to refuse a business trip?
Some employees have the right to refuse a long business trip:
According to the Labor Code of the Russian Federation, you cannot go on a business trip:
- Pregnant women. The duration of pregnancy does not affect the decision to travel;
- Workers under 18 years. However, if the activity relates to a creative profession, the employer has the right to send the employee on a business trip;
- Workers with disabilities. If the business trip falls on the rehabilitation course of a disabled employee, he cannot be sent;
- Registered candidates for the elections. You cannot go on a business trip only during the election period.
If an employee resists and does not want to extend a business trip without a good reason, by law the employer can reprimand, reprimand or even fire him.
You can read more about who and for what reasons can refuse a business trip in our article.
Which accommodation to choose on a long business trip
On a long business trip, many people choose apartments or hostels instead of a hotel: it’s cheaper, you have the opportunity to cook and live in “home” conditions.
Hostel or apartment
Hostels are distinguished by their efficiency. Typically, hostels have a shared kitchen, shared shower and toilet, and rooms have two or more beds. However, you can also find more comfortable hostels – with a bathroom and toilet in the room.
Apartment is an analogue of a rented apartment with its own kitchen, toilet and separate rooms.
There are usually no problems with providing documents proving accommodation in a hostel – hostels provide receipts for accommodation. However, this point must be clarified in advance.
But when renting an apartment, you need to take into account some nuances. If the apartment is rented out by a real estate agency, then the registration process is the same as when checking into a hotel. Being a legal entity, the real estate agency will provide a lease agreement and a payment receipt with the organization’s stamp.
If the lease agreement is concluded with an individual (the owner of the apartment), he will not be able to provide a receipt for payment. In this case, the official document for the advance report can be a rental agreement, which will indicate the dates of arrival and departure, as well as the cost of rent.
How to confirm payment if an employee uses cash? You can ask for a receipt for receipt of money for accommodation. If payment is made by transferring funds to a bank card, then everything is even simpler. After payment, a digital receipt will appear in the mobile application.
In OneTwoTrip for Business you can choose the appropriate accommodation option at the best prices. Set various filters, including type of stay, cost, availability of free cancellation, and so on.
