A travel certificate is a document that confirms that an employee is on a business trip and carrying out official assignments. From January 8, 2015, according to the law, this document is considered optional when registering an employee on a business trip.
However, many companies still use it for ease of accounting. In this article we will tell you why you need a travel certificate in 2023 and how to apply for it correctly.
Why do you need a travel permit?
If a company decides to send an employee on a business trip, then in addition to the business trip order, they will need to issue him a travel certificate.
This document is created on the basis of an order, prepared by an employee of the HR or accounting department. A travel certificate is the main document that confirms the legality of an employee’s stay outside the main place of his work.
All travel certificates issued by the company are registered in a special journal.
How to obtain a travel permit?
This document is drawn up using the T-10 form. Before the start of a business trip and departure of the employee, you need to fill out the front side of the form. In particular, the employee filling it out must enter the following information:
- Name of the employing company;
- Number and date of the business trip order on the basis of which the trip is made;
- Name, position, personnel number of the posted employee;
- Destination of the trip – company, locality, region;
- Purpose of trip;
- Passport details of the employee.
The travel certificate is printed in one copy and signed by the general director. Then they give it to the business traveler – he must keep it with him during the trip, and upon return give it to the personnel department or accounting department.
Then the document is stamped with the organization’s seal and signed by the employee’s immediate supervisor.
Next, already during the trip, the seconded employee enters into the document on the back side of the document information about arrival and departure at each location (if there are several of them). Information on dates, names of organizations is entered into the form, their seals and signatures are collected.
Travel certificate form 2023
Travel certificate, sample
