Corporate trips are an important part of motivating employees. They help retain specialists in the company and attract new personnel, build team spirit and promote team cohesion. All this has a good effect on business, so corporate trips should be organized a couple of times a year. Traveling to another city or country is a great option. On such a long trip, the most comfortable and effective environment for communication between employees is created.
Corporate trips can be of different formats: educational (seminars and trainings), incentives (after completing difficult tasks or achieving high goals), team building (team building) and entertainment (corporate events and holidays). Each of them is important to organize correctly.
Complete all necessary documents for employees
It is important not to forget about tourist visas (if they are needed in the country where you are traveling) and insurance policies for those traveling abroad.
If a small number of people are going on a trip, you can obtain visas for them on your own, and if not, turn to a special agency for help.
If you decide to entrust this work to one of your employees, it is most convenient to draw up a plan according to which the documents will be prepared.
- Ask your colleagues, perhaps someone already has open visas.
- Contact the embassy or visa center of the desired countries to find out what documents are needed for visas.
- Determine the period within which employees will have to prepare the necessary documents (copies and originals of identity documents, photographs, questionnaires, etc.). If you decide to entrust filling out questionnaires to employees, allow time for making edits and rewriting.
- Call the visa center and find out when is the best time to come as a group to submit your documents. If the company is large, it is better to devote a couple of days to this issue.
Assign responsibility
If many employees go on a corporate trip, then responsibility should be assigned to departments. These people will collect the paperwork for visas, flight and hotel reservations, and later make sure everyone has the information they need about their upcoming trip. This way you will avoid unnecessary hassle and save your nerve cells when organizing a trip.
And remember that to obtain visas you need to buy tickets and book hotels for everyone. More on this later.
Book your tickets
You can contact an airline or travel agency, or you can save time and money and use the OneTwoTrip for Business service. If the employee organizing the trip has at least once purchased tickets through OneTwoTrip or similar services, then he will quickly understand the business option: the search and booking process is structured in a similar way.
The search is carried out for 800 airlines, you can also select train tickets. There are no commissions, overpayments or hidden fees. The amount that the site shows in search results is final. And for convenience and control, you can set limits on purchases. A separate plus is that the service will immediately generate all the necessary documents for accounting.
Choose a hotel and book rooms
OneTwoTrip for Business will also cope with this task. The search for rooms is carried out in 2 million hotels around the world, so you are sure to find a suitable option.
For convenience, you can use the service for groups: in this case, you must book a minimum of 7 rooms. All passengers will travel at the same price, with special discounted rates available for groups. Your group accommodation request will be sent to all available hotels and you will be able to select the option that best suits you.
There are several advantages to group bookings. You can pay for such a reservation in installments depending on the dates of the reservation. If necessary, the details of someone in the group can be changed after booking. Upon confirmation of places, you will receive a list with information about all residents: this will simplify the visa application.
By the way, group orders also work for air tickets, in this case you need to buy at least 10 tickets.
Organize transfer to the hotel
It is not necessary to overpay a tour operator or special agency: most hotels that accept groups of tourists offer a transfer service from the airport.
Think over the program on the spot
A well-organized corporate trip will unite the team and increase employee loyalty. For example, an event manager can help with drawing up an event plan. He will also ensure that employees spend the maximum amount of time together, communicating with each other.
If the option with a manager is not for you, consider organizing an excursion program on site. For small companies, you can use online excursion booking services.
By the way, if you are traveling to a hot country during the season, do not forget to leave time for a relaxing beach holiday.
How much does a corporate trip cost
How much will it cost to organize travel for employees abroad or to another city? A question that primarily concerns management.
The cost is affected by the following factors:
- Size of company: how many people will go?
- Destination: will you go to a neighboring city or abroad? To Bulgaria or Italy?
- Ticket prices: they depend on the class (economy, comfort or business)
- Hotel category: number of stars, additional services.
- Intermediary commission (if you contact a tour operator, the overpayment can be significant).
The last point can be reduced to zero by registering in the OneTwoTrip for Business service. Connecting to the service and using it is free.
