Any business trip is associated with various costs. And one of these items is insurance. How the payment for insurance during a business trip works, whether it needs to be reimbursed – we will discuss these and other questions in the article.
Insuring employees on business trips helps to minimize the consequences of a number of problems. Firstly, the employees themselves receive certain guarantees in case of illness or other troubles.
The company can also minimize its financial losses in the event of difficulties or employees causing damage to others.
Today in Russia there are several types of insurance for business travelers, which cover:
- medical assistance – in case of sudden illnesses, injuries, acute pain, etc.;
- search and rescue , as well as transportation to a hospital in your city in case of accidents and other emergency situations;
- liability to third parties in case of damage to health or property;
- legal assistance in the event of various proceedings.
Air travel insurance for business trips
Is air travel insurance paid for on a business trip? This is one of the popular questions on specialized forums for accountants and HR administration specialists. It is important for an organization to understand whether it is possible to take into account the insurance premium when paying for a ticket when calculating income tax.
According to comments from the Ministry of Finance of the Russian Federation, this can be done if the insurance amount is included in the ticket price. Today, compulsory insurance is indeed included in the price of tickets. If some other insurance is sold separately, it is always voluntary insurance, which cannot be taken into account when calculating income tax.
Insurance for employees on business trips
Today it is not at all difficult to organize insurance for business travelers. Typically, this requires contacting the insurance company, making a list of employees who will be covered, and then paying for travel insurance.
Depending on the parameters, the policy can be valid in Russia or abroad. If an insured event occurs, the employee simply must contact the insurance company, where they will explain the procedure for further actions.
Business trip insurance reimbursement
It often happens that upon returning from a trip, an employee also submits a voluntary insurance policy (for example, against accidents during a flight) for compensation. Is travel insurance reimbursed in this case?
According to the rules, the employer is obliged to reimburse posted employees for certain categories of expenses, including:
- payment of travel;
- renting housing;
- daily allowance;
- expenses that were made with the knowledge of the employer.
Such expenses can be taken into account when calculating income tax. However, as mentioned above, compulsory insurance is already included in the ticket – and therefore falls under the fare category. According to the rules, additional voluntary insurance cannot be taken into account when calculating income tax.
The company, of course, can reimburse the employee for the costs of purchasing such a policy, but such payment will need to be taken into account from the profit.
